Identification of the data controller: EO SECURITY s.r.o., with its registered office at Trnitá 500/9, Trnitá, 602 00 Brno, ID No. 05182662, registered in the Commercial Register kept at the Regional Court in Brno under file No. C 93979 (“EO SECURITY”).
E-mail address: office@eo-security.com
EO SECURITY processes personal data as a data controller. This document explains how it will process your personal data, what the purposes of the processing are, how long it is processed or what rights you have in relation to your personal data.
The processing of personal data is carried out by EO SECURITY in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter also referred to as “GDPR”).
- WHAT PERSONAL DATA DOES EO SECURITY PROCESS ABOUT YOU?
EO SECURITY processes personal data in the following situations:
- If you contact EO SECURITY via the contact details on the website https://eo-security.com/ or via other contact details you obtain, the following personaldata will be processed:
- your identification data, identification of the company you are acting for, email address, telephone number, the company you are writing from and the information you leave in the message.
- In case of purchase of goods from EO SECURITY, the following personal data will be processed:
- personal data necessary for the execution of the order and conclusion of the contractual relationship, which are your identification data, identification of the company for which you are acting, address, e-mail, telephone number and other data necessary for the issuance of the invoice or other information related to the contracting process.
- Personal data that EO SECURITY obtains when it enters into other contracts with you or provides other services to you. In this case, identification data, contact data and other data necessary for the provision of services and conclusion of contracts will be processed.
- Information about the activity on the EO SECURITY website. By visiting the website, your activity is recorded. Technologies such as cookies are used to analyse website traffic. Further information on the use of cookies is provided in the cookie bar available on the website.
- PURPOSE OF PROCESSING AND LEGAL BASIS PROCESSED
- Personal data obtained from e-mail (other contact channels) and the provision of services are processed by EO SECURITY for the purpose of delivering goods and services, the legal basis being the performance of contractual obligations under Article 6, paragraph 1, section b of the GDPR. In addition, your personal data will be processed by EO SECURITY in order to comply with legal obligations, in particular in connection with accounting and VAT. Therefore, the legal basis for processing will also be the fulfilment of legal obligations pursuant to Article 6, paragraph 1, section c GDPR. In order for EO SECURITY to protect its own claims, for example in the context of debt recovery or litigation, EO SECURITY will also process personal data on the basis of a legitimate interest, which consists in the protection of legal claims.
- The information obtained from cookies is used by EO SECURITY in particular for the purpose of analysing how you use the website or to ensure that all functionalities work for you. The legal basis will be either your consent or a legitimate interest in providing basic marketing and similar activities.
- If you receive an email offering additional services or products. This may occur in particular because you have become a customer of EO SECURITY and on the basis of a legitimate interest of the company to carry out so-called direct marketing. However, you can opt-out of receiving commercial communications at any time, either before submitting any form or in any email you receive from EO SECURITY. However, if you are not an EO SECURITY customer, you will only receive emails offering services or products provided that you actively opt-in to receive these emails. At the same time, even in these cases, the rule that you can opt out of receiving commercial communications and thus refuse them in the future will be respected.
- WHO HAS ACCESS TO YOUR PERSONAL DATA
The following recipients have access to your personal data:
- employees who cooperate with EO SECURITY on the basis of a cooperation agreement or similar agreement.
Your personal data is processed on the territory of the European Union or in countries that have set up adequate data protection as in the European Union.
- HOW LONG YOUR DATA WILL BE PROCESSED
EO SECURITY will only process your personal data for as long as necessary to fulfill the above purposes for which it was collected – providing services and products, completing requested transactions, or for other necessary purposes such as compliance with legal obligations, dispute resolution and legal
enforcement of agreements. These needs may vary for different types of data in the context of different products and services, and therefore the actual retention period may vary significantly. The primary consideration is always the mutual contractual relationship, i.e. personal data will be processed by EO SECURITY for as long as the contractual relationship lasts. The EO SECURITY Act also sets out various rules for the retention of documents, an example being 10 years for the retention of accounting documents and information required in respect of VAT.
- WHAT RIGHTS YOU HAVE IN RELATION TO THE PROTECTION OF YOUR PERSONAL DATA
You have the following rights in relation to the processing of your personal data:
- the right of access to personal data;
- the right to rectification;
- the right to erasure (“right to be forgotten”);
- the right to limit data processing;
- the right to object to processing;
- the right to data portability;
- the right to file a complaint about the processing of personal data.
The right of access means that you can at any time request confirmation of whether or not personal data concerning you are being processed and, if so, for what purposes, to what extent, to whom they are disclosed, how long they will be processed by EO SECURITY, whether you have the right to rectification, erasure, restriction of processing or to object, where the personal data are obtained from and whether automated decision-making, including possible profiling, is taking place on the basis of the
processing of your personal data. You also have the right to obtain a copy of your personal data.
The right to rectification means that you can ask EO SECURITY to correct or complete your personal data at any time if it is inaccurate or incomplete.
The right to erasure means that EO SECURITY must erase your personal data if (i) it is no longer necessary for the purposes for which it was collected or otherwise processed, (ii) the processing is unlawful, (iii) you object to the processing and there are no overriding legitimate grounds for the processing, (iv) the retention is required by a legal obligation, or (v) in relation to personal data for which you have given your consent to the processing, you withdraw that consent.
The right to limit data processing means that until EO SECURITY has resolved any disputed issues regarding the processing of your personal data, we may not process your personal data other than to store it and, where appropriate, we may only use it with your consent or for the establishment, exercise or defence of legal claims.
The right to object means that you can object to the processing of your personal data processed by EO SECURITY on the basis of performance for direct marketing purposes or for legitimate interest, including profiling based on legitimate interest. If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes. If you object to processing based on other grounds, we will evaluate the objection and then tell you whether it was justified and we will no longer process your data, or that the objection was not justified and processing will continue. In any event, processing will be restricted until the objection is resolved.
The right to data portability means that you have the right to obtain personal data relating to you which you have provided on the basis of consent or contract and which are also processed by automated means, in a structured, commonly used and machine-readable format, and to have those personal data transmitted directly to another controller.
Contact address for rights: office@eo-security.com
The activities of EO SECURITY are also supervised by the Office for Personal Data Protection, to which you can file a complaint if you are dissatisfied. You can find out more on the website of the Authority (https://uoou.gov.cz/en).
CHANGES TO THE PRIVACY POLICY
This policy is effective from 01.01.2024